National Contemporary Art Award Conditions of Entry
2018 National Contemporary Art Award Conditions of Entry
Please read carefully: We may revise these terms and conditions from time to time by updating this posting. The revised ‘Conditions of Entry’ will take effect once they are posted.
1. There is only one winner. The prize is $20,000. There will also be a runner-up prize of $5,000 and two merit awards of $1,000 each, at the discretion of the judge.
2. Entry is open to all permanent New Zealand residents and citizens, except those listed in 8.2 and 8.3 below.
3. All applications must be on the official online entry form. Please enter a separate entry form for each entry.
4. The entry fee is $50.00 per entry (non-refundable). Payment is made by credit card only. Details are on the online entry form.
5. All correspondence between the entrant and Waikato Museum is private and confidential and will not be shared with third parties.
6. Waikato Museum will not release any information supplied by an entrant to a third party without the prior permission of the entrant. Submitting your entry gives the Museum your permission to supply your name and contact details to the Media to promote the exhibition.
7. Entrants must submit 1-5 images of their entry via the online entry form of a reasonable resolution quality. At least one image must be of the entire work. Images must be high quality JPG file format 1-3MB and no smaller than 800x600px. (1280x960 is recommended). The images must not identify the artist. Please note: these images will be used to promote the exhibition. All images Refer 14.1.
7.1 There is also an option on the entry form to load a link to a video/audio work (e.g. on YouTube or Vimeo). The video, and the account it is uploaded to, must not identify the artist.
7.2 Two statements are required to be submitted with the entry (refer 8.10). Neither of these can include references to the artist, such as biographical or resumè details.
8. Artwork conditions of entry:
8.1 All works are to be original. All submitters/entrants are to be the owner of the work(s).
8.2 Employees and current contractors of Waikato Museum, Hamilton City Council and Sponsors are not eligible to enter.
8.3 Immediate family members and colleagues of the judge are not eligible to enter.
8.4 All entered works cannot have been previously exhibited or displayed. The entry must be created for, and to be first viewed at, the 2018 National Contemporary Art Award.
8.5 Artwork should be robust. If artworks need to be maintained for the duration of the exhibition, it is the responsibility of the artist, and any required maintenance must be negotiated with Waikato Museum if selected.
8.5.1 Artworks must be of a size and weight that enables them to fit into the museum. Goods lift capacity is 2.6m high, x 1.9m wide, x 4.5m long, with a 6120kg weight limit.
8.5.2 Hanging systems provided with the artwork must be appropriately rated for the artwork.
8.5.3 The maximum floor loading for an artwork in the gallery is 500kg per square metre.
8.6 Your entry cannot be changed or added to once submitted. This includes the work itself, and any supporting information supplied with the entry.
8.7 All artworks in their entirety must be exhibited for the duration of the exhibition. No component of the artwork may be removed or altered during this time.
8.8 All installation, maintenance and operational costs not covered by the normal exhibition services of Waikato Museum, are the responsibility of the artist e.g. laptops / monitors / projectors etc.
8.9 Any exhibitor with an entry that has specific legal, environmental, safety or security applications to be met, shall undertake to carry out those procedures, and to meet the standards and policies of Waikato Museum, prior to installation. Note: any electrical appliances must be tagged and tested.
8.10 The text provided with the entry will be the final and definitive statement about the work and will not be added to by the entrant. Waikato Museum reserves the right to edit the text for grammatical errors. The catalogue statement has a 50-word limit. The object label statement has a 100-word limit.
8.11 At no time prior to the award ceremony will the entrant be in communication with the judge in regard to their entry.
8.12 All artworks must be displayed within the Museum building or within the Museum grounds.
8.13 Artists who wish to install their artwork themselves must indicate this requirement in their application. Artists will be subject to the Museum’s Contractors Onsite Standard Operating Procedures and will be required to undergo a site induction. Artists must provide the Museum with a Job Safety Analysis for the installation of their artwork not later than two weeks prior to installation. Any people working for the artist will be deemed subcontractors to the artist and will also be subject to these terms.
8.14 Any damage to the museum or its furnishings as a result of the actions of the Artists, or their subcontractors, during installation, or deinstallation, of their artwork will be repaired by the museum, and the costs will be invoiced to the artist.
9.The judging process:
9.1 Waikato Museum reserves the right to select all/any works to be exhibited.
9.2 Entrants will be notified if their work has been selected in the week beginning Monday 21 May 2018, and Waikato Museum will announce finalists the week commencing Monday 21 May 2018.
9.3 The winner will be announced on Friday 3 August 2018 at the exhibition opening award ceremony.
9.6 The judge’s decision is final.
10 Documentation of finalists' work
10.1 Finalists will receive an exhibitor’s information pack via email in the week commencing 21 May 2018.
10.2 All finalists' work must be delivered or couriered with the following documentation in the envelope (these items are sent to finalists). Please securely fix this envelope to the exterior of the package.
It must contain:
- Unpacking instructions
- Pre-paid courier tickets for the return at end of the exhibition (if applicable)
- Typed name and return address label A4 size
- Installation instructions
- List of all components of artwork
11. Exhibition opening and awards ceremony
11.1 All finalists are invited to and expected to attend the exhibition opening and awards ceremony function on Friday 3 August from 5.30pm at Waikato Museum.
11.2 If the artist is unable to attend, a representative is expected to attend in their place.
12. Sale of works:
12.1 All entries must be for sale. The 'Artist Price' is to be shown on the entry form. Waikato Museum will receive a commission of 40% on all works sold plus 15% GST on the 40% commission = 46% total commission. The Artist Price (AP) must be the price you wish to receive for your artwork. To calculate the 'Catalogue Price' (CP) AP$ ÷ 0.54 = CP$, for example CP$1,000 (AP$540 + $460 commission).
12.2 If the artwork is sold, Waikato Museum will pay the artist the Artist Price at the conclusion of the exhibition, or prior.
12.3 It is the entrant's responsibility to make their dealer or agent aware of their entry.
12.4 There are to be no sales prior to opening night.
12.5 All sold works will stay on display at Waikato Museum for the entirety of the exhibition.
13. Key dates:
13.1 Entries open Thursday 15 February 2018 and close 1.00 pm Wednesday 9 May 2018.
13.2 Entrants will be advised if the judge has selected their work as a finalist via email the week commencing Monday 21 May 2018.
13.3 Finalists will be announced via a press release and social media the week commencing Monday 21 May 2018.
13.4 Finalist works are to arrive at Waikato Museum Monday 11 - Wednesday 13 June 2018 between 9.00am - 4.00pm.
13.5 Exhibition opening and Award ceremony is on Friday 3 August 2018. All finalists are invited to this event, and if unable to attend, have a representative attend in their place.
13.6 The exhibition will be held at Waikato Museum from Saturday 4 August – Sunday 28 October 2018.
13.7 Return and collection of unsold works from Waikato Museum between Monday 29 and Wednesday 31 November 2018.
14. Freight and delivery of work (if selected as a finalist):
14.1 Waikato Museum staff will take all care but accept no responsibility for any loss or damage or deterioration that may occur to entries while in transit or for the duration of the exhibition. Artists should arrange their own insurance for the duration of the exhibition.
14.2 Artworks must be securely packaged in reusable packing materials – suitable for the return of work to the artist. Your name, address, title and image of work must be adhered to the outside packaging for ease of identification. Please use the provided label sheet (sent to you if you are a finalist).
14.3 All freight costs and safety of delivery of artworks to and from Waikato Museum will be the sole responsibility of the artist. Should freighting issues arise and works do not arrive by the stated date and time, artworks will not be accepted.
14.4 All prepaid return freight labels must accompany the exhibit to the Museum. No entry will be accepted without these (unless arrangement has been agreed and guaranteed to be hand delivered/picked up). If your artwork is sold during the exhibition, your prepaid freight docket will be returned to you.
14.5 Prior to installation, an inspection of the artworks will be carried out by Waikato Museum staff and any obvious marks, damage or flaws noted.
15. Use of images/text and correspondence after the exhibition
15.1 Waikato Museum reserves the right to reproduce the exhibited works for advertising and marketing purposes of any form. There will be no entitlement to royalty or other payment for reproduction.
15.2. All correspondence pertaining to the National Contemporary Art Award after the closure of the exhibition is to be forwarded in writing to The Director, Waikato Museum Private Bag 3010 HAMILTON, 3240 or emailed to firstname.lastname@example.org.
15.3 All entrants are automatically added to Waikato Museum's database to receive information in the future on exhibitions, events and awards.
16. Return of artwork
16.1 Artworks may be collected from the trade entrance of the Museum between 10.00am and 4.00pm Monday 29 and Wednesday 31 October 2018 inclusive.
16.2 Works will be despatched by Friday 2 November 2018 if a pre-paid courier has been supplied. Please contact the Collections and Exhibitions Manager if you have any queries phone 07 838 6546.
16.3 Any works not collected by Friday 2 November 2018 will be disposed of.
17. Entries cannot be accepted without acceptance of these terms and conditions. All enquiries regarding any of the conditions of entry can be emailed to email@example.com.